The Johannes Gutenberg University Mainz (JGU) takes the protection of personal data very seriously. We collect and process personal data of visitors to our websites in compliance with the European General Data Protection Regulation (GDPR), the State Data Protection Act (LDSG) and, where applicable, the Federal Data Protection Act (BDSG).
Your data will neither be published by us nor passed on to third parties without authorization. The following text explains which data is collected during your visit to our websites and how exactly this data is used.
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:
Johannes Gutenberg-Universität Mainz (JGU)
represented by the President
Prof. Dr. Georg Krausch
Saarstr. 21
55122 Mainz
Tel.: 06131 39-0
Fax: 06131 39-22919
E-Mail: praesident@uni-mainz.de
http://www.uni-mainz.de
JGU’s Data Protection Officer
Tel.: 06131 39-20065
Fax: 06131 39-52202
E-Mail: datenschutz@uni-mainz.de
https://organisation.uni-mainz.de/datenschutzbeauftragter/
Scope of processing of personal data
In principle, we only process personal data of our users if this is necessary to provide a functional website as well as our content and services. The processing of personal data of our users takes place regularly only after consent or if legal regulations permit it.
Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 para. 1 lit. a) GDPR serves as the legal basis.
In the processing of personal data required for the performance of a contract to which the data subject is party, Art. 6 para. 1 lit. b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfill a legal obligation to which the JGU is subject, Art. 6 para. 1 lit. c) GDPR serves as the legal basis.
If the processing of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority, Art. 6 para. 1 lit. e) GDPR serves as the legal basis.
Data erasure and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose for which it was stored has been achieved. In addition, storage may take place if this has been provided for by the European or national legislator in Union regulations, laws or other regulations to which the controller is subject.
Links to websites of other providers
This data protection statement applies to the websites of the domain “uni-mainz.de” if the JGU is the controller within the meaning of data protection. Insofar as cross-references (links) are made to content of other providers, their data collection and data use may be based on principles other than those presented here. Such cross-references within the domain uni-mainz.de are usually marked with the tooltip “External link” and/or an appended arrow symbol.
Instructions on responsibility for the content provided on a website can be found in the respective legal notice of the website.
Transfer of personal data to third parties
Personal data that is processed in the context of the use of the JGU’s website is generally not transmitted to third parties. In individual cases, this may take place on the basis of a legal permission.
In principle, no personal data is transferred to countries outside the European Economic Area (EEA) and associated countries (no “third country transfer”). If this should be necessary, we will inform you separately.
Notification obligation pursuant to Art. 13 para. 2 lit. e) GDPR
In principle, there is neither a contractual nor a legal obligation to provide personal data on the websites of the JGU. However, if certain data is not provided, the websites can only be used to a limited extent or not at all.
Description and scope of data processing
When you visit our websites, our web servers temporarily store every access in a log file. The following data is recorded and stored until automated deletion:
- IP address of the requesting computer
- Date and time of access
- Name, URL and transferred data volume of the retrieved file
- Access status (file transferred, file not found, etc.)
- Identification data of the browser and operating system used
- Website from which the access was made;
- Log-in name for JGU-internal web pages, if the user is logged in.
Legal basis
The data processing takes place in order to inform the public about the fulfillment of the public tasks of the JGU in accordance with Art. 6 para. 1 lit. e), para. 3 GDPR in conjunction with § 2 para. 11 University Act Rhineland-Palatinate (HochSchG).
Purpose of data processing
The processing of this data takes place in order to enable the use of our websites (connection establishment), to guarantee system security, the technical administration of the network infrastructure as well as the optimization of the Internet offer (error analysis). IP addresses are only evaluated in the event of attacks on the network infrastructure of the JGU.
Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. The log files (connection data) are stored for one year so that appropriate identification measures can be taken in the event of an attack. If attacks and disruptions are prosecuted beyond this, the data from the access will be stored until the respective procedure is completed.
Possibility of objection and removal
The collection of data for the provision of the website and the storage of data in log files is mandatory for operation. Consequently, there is no right to appeal on the part of the users.
Description and scope of data processing
Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
In addition, so-called temporary cookies are used when individual web pages are called up. These session cookies contain the following personal data:
- Language settings
- Log-in information
and are for the most part automatically deleted after the session expires when you close your browser. Only the language settings are transmitted again the next time you access the site.
Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. e) GDPR in conjunction with § 2 para. 8 University Act Rhineland-Palatinate (HochschG).
Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our websites cannot be offered without the use of cookies.
We need cookies for the following applications:
- Adoption of language settings
- Log-in to JGU-internal web pages.
In principle, we do not use analysis cookies or programs that are used to create profiles of users by tracking their specific surfing behavior on the individual pages.
If necessary, the web analysis service Matomo (formerly Piwik) can be used to collect statistical data on the use of the Internet offer. The service is hosted on the own servers of the Center for Data Processing (ZDV). When using a recognition cookie, it is stored for 7 days. When transmitting the statistical data, no personal data is collected. Nevertheless, you have the possibility to object to the collection of your – already anonymized – usage behavior. Please follow this Link to switch the analysis service on or off. This will store or delete a Matomo deactivation cookie.
Please note that the Matomo deactivation cookie is also deleted if you clear the cookies stored in your browser. In addition, you must repeat the deactivation procedure if you use a different computer or a different web browser.
For the Internet presences of other areas of the JGU (faculties, institutes, student councils, central institutions, etc.), own regulations may apply. These are explained in the respective data protection statements of the individual Internet presences, as no analysis of user behavior is initially preset.
Duration of storage, possibility of objection and removal
Cookies are stored on the computer of the user and transmitted by this to our websites. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our websites, it may no longer be possible to use all functions of the websites to their full extent.
Description and scope of data processing
On our Internet pages, it is possible to subscribe to newsletters free of charge. For this we need your e-mail address to which the newsletter should be sent. With regard to the press distribution list, contact must be made with the staff unit Press and Public Relations. An e-mail address is also required here in order to send the press information.
Legal basis for data processing
By providing the requested data and submitting it during registration, you consent to its processing, so that this is lawful in accordance with Art. 6 para. 1 lit. a) GDPR.
Purpose of data processing
The collection of the address data of the user serves to deliver the newsletter and/or the press information.
Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. The address data will therefore be stored as long as the subscription to the newsletter and/or the press information is active.
Possibility of objection and removal
The subscription to the newsletter and/or the press information can be terminated by the user concerned at any time.
Scope of processing of personal data
For access-protected internal websites of the JGU, which only concern information platforms accessible to university members and affiliates, the following personal data is collected from the logged-in, registered users (students, employees, university members with user account) during their stay on these pages:
- Name of the user
- the e-mail address assigned to the account.
Legal basis for the processing of personal data
By providing the requested data and submitting it during registration, you consent to its processing, so that this is lawful in accordance with Art. 6 para. 1 lit. a) GDPR.
Purpose of data processing
The collection of the data serves to enable the use of the access-restricted websites (connection establishment and authentication), as well as the purposes of system security, the technical administration of the network infrastructure and to optimize the offers.
Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. This is the case after logging out or closing the web browser.
If personal data is processed about you, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
Right to information Art. 15 para. 1 GDPR
You can request confirmation from the controller as to whether personal data concerning you is being processed.
If such processing is taking place, you can request the following information from the controller:
| a) | the purposes for which the personal data are processed; |
| b) | the categories of personal data that are processed; |
| c) | the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed; |
| d) | the planned duration of the storage of the personal data concerning you or, if concrete information is not possible, criteria for determining the storage period; |
| e) | the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing; |
| f) | the existence of a right to lodge a complaint with a supervisory authority; |
| g) | all available information on the origin of the data if the personal data are not collected from the data subject. |
This right to information may be restricted insofar as it is likely to render impossible or seriously impair the realization of the research or statistics purposes and the restriction is necessary for the fulfillment of the research and statistics purposes.
Right to rectification Art. 16 GDPR
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without delay.
Your right to rectification may be restricted insofar as it is likely to render impossible or seriously impair the realization of the research or statistics purposes and the restriction is necessary for the fulfillment of the research or statistics purposes.
Right to restriction of processing Art. 18 GDPR
Under the following conditions, you may request the restriction of the processing of personal data concerning you:
| a) | if you dispute the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data; |
| b) | if the processing is unlawful and you object to the erasure of the personal data and instead request the restriction of the use of the personal data; |
| c) | if the controller no longer needs the personal data for the purposes of the processing, but you need it for the assertion, exercise or defense of legal claims; or |
| d) | if you have lodged an appeal against the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate grounds of the controller outweigh your grounds. |
If the processing of personal data concerning you has been restricted, such data may – apart from being stored – only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or of a member state.
If the processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
Your right to restriction of processing may be restricted insofar as it is likely to render impossible or seriously impair the realization of the research or statistics purposes and the restriction is necessary for the fulfillment of the research or statistics purposes.
Right to erasure Art. 17 GDPR
A) Obligation to erase
You can demand from the controller that the personal data concerning you be deleted immediately, and the controller is obliged to delete this data immediately, provided that one of the following reasons applies:
| (1) | The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed. |
| (2) | You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a) GDPR, and there is no other legal basis for the processing. |
| (3) | You object to the processing pursuant to Art. 21 Subsection 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 Subsection 2 GDPR to object to the processing. |
| (4) | The personal data concerning you has been unlawfully processed. |
| (5) | The deletion of the personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the member states to which the controller is subject |
B) Exceptions
The right to erasure does not exist if the processing is necessary
| (1) | to exercise the right to freedom of expression and information; |
| (2) | to fulfill a legal obligation which requires processing under the law of the Union or of the member states to which the controller is subject, or to perform a task which is in the public interest or in the exercise of official authority conferred on the controller; |
| (3) | for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes pursuant to Art. 89 para. 1 GDPR, insofar as the right referred to in section A) is likely to render impossible or seriously impair the achievement of the objectives of such processing; or |
| (4) | for the establishment, exercise or defense of legal claims. |
Right to information Art. 19 GDPR
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed about these recipients by the controller.
Right to data portability Art. 20 GDPR
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that
- the processing is based on consent pursuant to Art. Art. 6 Subsection 1 lit. a) GDPR or Art. 9 Subsection 2 lit. a) GDPR or on a contract pursuant to Art. Art. 6 Subsection 1 lit. b) DS-GVO is based and
- the processing is carried out using automated procedures.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Right to appeal Art. 21 GDPR
You have the right to object, on grounds relating to your particular situation, at any time to the processing which is based on Art. 6 para. 1 lit. e) GDPR; this also applies to profiling based on these Bestimmungen.
The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defense legal claims.
You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 GDPR.
Your right to object may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research and Statistics purposes and the restriction is necessary for the fulfillment of the research or Statistics purposes.
Right to withdraw consent under data protection law Art. 7 para. 3 GDPR
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.
Right to lodge a complaint with the supervisory authority Art. 13 para. 2 lit. d) GDPR
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority with which the complaint has been lodged will inform the complainant on the progress and outcome of the complaint including the possibility of a judicial remedy under Art. 78 GDPR.
The responsible supervisory authority is the
State Commissioner for Data Protection and Freedom of Information Rhineland-Palatinate
Hintere Bleiche 34
55116 Mainz
Tel.: 06131 8920-0
Fax: 06131 8920-299
E-Mail: poststelle@datenschutz.rlp.de
This data protection statement is currently valid and dated 21.10.2021.
Due to the further development of our websites or the implementation of new technologies, it may become necessary to change this data protection statement. JGU reserves the right to change the data protection statement at any time with effect for the future. We recommend that you read the current data protection statement again from time to time.
Please note:
The internet presences of other areas of JGU (faculty, institutes, student council, central institution etc.) may be subject to their own regulations. These are explained in the respective data protection declarations of the individual internet presences.
